Sales Pipeline Tracking: These 3 Deal Risks Are Costing You Winnable Deals
Pipeline management is no easy task.
Top managers are skeptical at every step of the sales cycle.
It’s in their nature.
It’s what makes them great at identifying risk in their pipeline and creating a contingency plan for each deal.
And for good reason: they know that when it comes to pipeline, you’re often dealing less with facts and more with opinion (see here).
Now if you’re like me, you’re probably wondering:
What are the biggest deal risks to look out for?
Gong analyzed thousands of opportunities and uncovered the 3 deal warnings preventing you from closing revenue.
These 3 are the most common deal hurdles that aren’t invisible – just unseen.
Once you see them, you can’t unsee them. Better yet, you can take action towards generating a highly effective sales machine.
Here’s how to track, counter, and neutralize these top 3 deal risks:
Deal Risk #1: No decision-maker (DM) involved
You need to sell to power.
Yeah. Yeah. Yeah. We’ve all heard that before. We KNOW. We GET IT.
But really, how important is it that a DM is part of the deal?
Gong labs data shows that deals are 80% less likely to close without a decision-maker directly involved in meetings.
So, yeah. Kinda sorta really important.
And it gets worse:
Enterprise deals ($100k+ contract value with 90+ day sales cycles) are 233% less likely to close if the DM isn’t involved.
That’s what we call a data cliff — a huge drop-off.
Enterprise deals sans DMs? They live at the bottom of the canyon. Dead.
Before you insist a DM is on every single one of your sales calls (unlikely), let’s go back to the data.
For both SMB and enterprise deals, DM involvement has a diminishing return: Deal fatigue. The decision-maker feels like they’ve invested too much time — they are putting in more than they believe they will get out of the deal.
The ROI, if you will, is not positive.
You don’t need a DM to run the whole deal. The data show win rates are at their peak when they play the role of the approver (person who has the final say) as opposed to the evaluator (person who assesses the purchase from an operational perspective).
How to course-correct:
- As a leader, you must must must have visibility into whether DMs are involved in your reps’ deals. No visibility = guessing.
- As a rep, get to power. Don’t let any deals sneak into your forecast without first confirming you have an active decision-maker. From there, take the time to truly understand what every DM you speak with cares about.
TL;DR: Ensuring a DM is involved in your deal is crucial for success, but don’t overcomplicate things (and risk decision-makers going dark) by trying to get them involved in every meeting. Include DMs in one or two conversations about what matters most to them.
Deal Risk #2: Deal isn’t multi-threaded
If you’ve been in sales longer than a minute (you’re here, so you have) this has happened to you:
You are speaking with a single person throughout the deal — things (seem) to be going well. And then, darkness. You’ve been ghosted.
It’s time to grab the shovel and start digging. This deal is gonzo. Dead. Done. Over. Put a fork in it. Nail in the coffin.
Instead, to ensure a deal has a greater success in closing, you must be multi-threaded.
Multi-threading means building relationships with multiple stakeholders within your deal. It’s an approach that top salespeople use in every deal to build momentum and strengthen their influence when they’re not around.
Think of it like taking out life insurance, but for your deals.
And it’s how good reps become great reps.
It turns out the data is pretty straightforward: On average, winning deals have at least 3 people from the buyer’s side included in meetings across the sales cycle while losing deals often struggle to get more than one point of contact to attend their meetings.
One more thing to note from the data:
While most deals start the same way — one point of contact on the first call – it’s the second call that tips the scales.
The number of participants from the buyer’s side for the second meeting almost triples in winning deals.
This early spike in (multi-threaded) engagement is a defining characteristic of successful deals.
Even better? The sales reps who go the multithread route are also more likely to engage in group calls — another factor in boosting win rates.
Here’s the data:
The downside to win rates when adding more participants to your meetings? ZERO.
No matter when the call happens, no matter the number of additional people involved, group calls positively impact win rates.
AND the later in the cycle the group call happens, the more significant the impact: Win rates that are nearly 2x higher when they occur on the fourth meeting compared to the first.
Makes sense, right?
As you move down the sales funnel and inch closer to a decision, there is less uncertainty. Your buyers are ready (waiting?) to be led to the finish line. And more departments get involved in the purchasing decision.
How to course-correct if deals in your pipeline aren’t multi-threaded enough:
- As a leader, drop something into your forecast only if it includes multiple points of contact on the buyer side.
- As a rep, make it your goal to get four points of contact in every single one of your deals.
TL;DR: Having only one buyer throughout the sales cycle is the kiss of death. Multi-thread every single interaction, especially the 2nd call.
P.S: Use this sales pipeline template to run your pipeline reviews with your team. It’ll move you past “catching up on deals” and land you in “full-blown deal strategy sessions” in no time.
Deal Risk #3: Low email velocity
Sales activity can be a good indicator of deal health, but it’s really only one metric… and not always the best one.
Sales engagement — activity that is reciprocated from your buyers — is where the true magic happens.
And one of the best indicators of sound sales engagement is email velocity. In fact, according to Gong data, email velocity is the best indicator of whether your deal will close.
DEFINITION: Email velocity, or email frequency, is the number of emails exchanged between a sales rep and prospect over a given period of time.
The data say: Winning deals exchange 8 emails per week versus 1-2 emails per week for losing deals. This correlates with a 339% lift in engagement.
While more emails = more deals is true, it doesn’t tell the whole story.
To give deals an even better chance of closing, lock in 8+ emails exchanged per week with 3+ of those emails being from the buyer:
Said another way, the email velocity from the buyer’s side is one of the strongest indicators of closed-won success.
But wait. There’s more!
There is a nice, steady, positive correlation between win rate and the number of prospect emails.
How to course-correct if deals in your pipeline are showing low engagement:
- As a leader, begin tracking buyer email engagement as forecasted deals near their close dates. In the final week of a deal, email velocity jumps up by 753%, on average. Not seeing this bump? Less likely that deal will cross the finish line.
- As a rep, you need your buyers to write back to those (daily?) emails you’re sending. Group calls are great. Even better is sending personalized email follow-ups to all involved. Build relationships across the entire stakeholder committee.
TL;DR: Winning deals are when both sellers send more emails (8+ per week), and then buyers also send more emails (3+ per week). If you’re multi-threading, there are more points of contact to engage with… more chances to up your email velocity.
Get Deal Risks #4 And #5 FOR FREE
The #1 reason committed deals don’t close as planned?
Risks that show up early and go unnoticed.
Now you might be wondering:
How can you overcome the biggest deal risks?
I did the work for you and analyzed thousands of opportunities to find out how you can counter the #1 threat to your pipeline.
It’s all in these 5 Deal Warnings preventing you from closing revenue.
It’s how top earning reps sprint past quota (while everyone else is putting out fires left and right).
Grab the deck here. It’s free, I checked:
Ready to try pipeline tracking software?
As we said in the opening, pipeline management can be a challenge — especially when most sales pipelines deal with “best guesses” and “hunches” and “I’m pretty sure this is what is going to happens.”
Fewer facts. More opinions.
As you know, Gong lives in the real(ity) world. No opinions or hunches, or I’m pretty sures.
Sales pipeline management software to the rescue!
Get a real-time view of your sales team’s pipeline with the Gong revenue intelligence platform. Our software connects seamlessly to your CRM and other communications systems to capture and analyze customer data using AI.
Understand risk. Learn how pipeline can be (and is) affected. Get a first-hand view of which opportunities are truly the ones to roll up in your weekly/monthly/quarterly forecast.
The Gong platform can also be used to get a better handle on deal strategy and deal risks. No need to update your CRM as Gong automatically records, logs, and tracks calls into your CRM. Have a deal that may go south? Gong will let you know. Lacking a multi-threaded conversation? Deals stalled? Gong.
Specifically, Gong provides deal warnings on some of the biggest forecasting self-doubts:
- Committed deals with no next steps?
- Swing deal with no VP-level contact?
- Deal in pipeline but apparent ghosting?
- End-of-month close date, yet budget hasn’t been discussed?
- Proposal was sent out a week ago, and still no response?
- Champion just left the company and the deal is still best case?
But we take it a step further than just a warning. We also suggest (based on data) the recommended course of action. In many instances, we even provide a templated response you can customize and personalize.
Gong knows… which means you know, and your entire team knows.
Gong’s sales pipeline management software leans into the most reliable data: customer interactions. But not just any old customers. YOUR customers.
If you are a sales manager, all of this means significantly less time playing catch up in deals and more time leaning into strategy, ideally what makes you a valuable leader.
Gong helps sales leaders improve sales forecast accuracy. If you are relying on opinion-based data in your CRM — chock full of optimistic reps calling long shots and pessimistic managers who are sandbagging guarantees — your forecasts are going to be junk. Sure the optimistic reps and pessimistic managers may balance each other out, but that rarely happens.
Gong helps sales leaders save time and eliminate redundancy. Sales forecasting can be a labor-intensive process. Virtually every organization has an array of sales forecasting spreadsheets that need to be created and maintained… often manually. Time is money and you are wasting time — multiple hours every single week collecting all the data, chasing down teams to submit their numbers, diving into those deals, and finally sending off a forecast you feel confident in.
Gong helps sales leaders align all systems. When everything is not integrated into one system, and people are managing their own spreadsheets, there are different versions of the truth. Not good. Without a single source of truth, misalignment between senior leadership and the front lines is inevitable.
So are you sold? Ready? Or maybe just a touch curious?