The data science team and I at analyzed 67,149 SaaS sales demos to understand the anatomy of demos that close deals.

It took us 10 weeks of painstaking analysis to do it.

Every sales demo recording included in this sstudy was conducted on screen sharing platforms like Zoom and GoToMeeting, where they were recorded with speaker separation.

The recordings were then transcribed from speech to text and analyzed against their sales outcomes (in the CRM) using our machine learning engine to identify common patterns of successful (and unsuccessful) demos.

Data can’t answer every question about sales demo effectiveness, and every sales organization is likely to have a different demo process.

But that didn’t stop us from finding common patterns that span almost all sales demos that eventually lead to a closed deal.

This Is How Long Effective Sales Demos Last

The first thing we discovered is that successful demo calls are 30.5% longer than unsuccessful demo calls (47 minutes versus 36 minutes):

(Note: “Success” was measured by conversion rates to the next stage in the sales process, as well as overall close rates).

Be careful with the conclusion you draw here.

It’s unlikely that effective sales demos involve reps plowing through every feature their platform offers.

More likely, the duration is due to the demo being so targeted and resonant, it stimulates a robust conversation that makes the call last longer than usual.

Later in this article, I’ll present data that supports this hypothesis. If you think otherwise, let me know in the comments.

For now, here’s the conclusion I’d recommended forming: don’t do long demos for the sake of long demos, but make your demos so crisp and targeted that they naturally prolong the length of the call by stimulating conversation.

Correlation ≠ causation.

This Is the Talk-to-Listen Ratio of Winning Sales Demos

Contrary to discovery calls, where the winning “talk-to-listen ratio” is 46:54, the winning talk-to-listen ratio for a successful demo call is 65:35:

Unfortunately, the average “talk-to-listen ratio” for unsuccessful demo calls is 66:34.

Not enough of a difference to be actionable.

But here’s where it gets interesting.

While the total talk-to-listen ratio during a demo seems to be consistent among successful and unsuccessful demos alike, the interaction patterns that make up the talk-to-listen ratio are wildly different.

While unsuccessful demos still achieve a reasonable talk-to-listen ratio, they tend to have long, uninterrupted pitches that can last up to 106 seconds.

Successful demos are still “rep-heavy” in terms of who’s speaking the most, but they involve shorter “bursts” of pitches that frequently start and stop, allowing the customer to chime in.

We didn’t find a single demo that lead to a closed deal in the analysis that involved more than 76 seconds of interrupted pitching.

With unsuccessful demos, long stretches of uninterrupted pitching were a common occurrence.

As a result of this patternsuccessful demos have 21% more “speaker switches” per minute, signaling there is much more back-and-forth dialogue taking place than outright pitching.

The takeaway:

deliver your pitch in short sprints, not long marathons.

These Are the Four “Acts” of Winning Sales Demos

What surfaced during the latter part of our analysis (which involved some qualitativeanalysis alongside just the quantitative) were four “acts” or “phases” successful demos tend to consistently follow.

Act I: The “Contextual Overview”

Demo calls that lead to closed deals set the context before jumping into the product demonstration.

The topics that arose most frequently during the first 10 minutes of successful demo calls were context-building topics: industry problems, narratives, and overviews.

After the initial small talk and greetings of the web conference, account executives who conduct compelling demos prime the prospect with a “contextual overview,” usually lasting less than two minutes.

They give the prospect the needed knowledge and context for the demo itself to:

A) make sense, and

B) resonate.

The best way to do this is by telling the story of the problem you solve, or the narrative that caused your company to come into existence.

Zuora does a great job of this when they explain “the subscription economy” before explaining the details of their product.

Demonstrating a product and its benefits without the required context in place will give the impression that you have a solution in search of a problem.

Act II: The Upside Down Sales Demo

The research revealed that successful demos are most commonly conducted in an “upside down pyramid” manner.

They start with the conclusion, rather than end with it.

Instead of “building up” to the most valuable part of your demo (“saving the best for last”), winning demos begin with the most valuable part.

Peter Cohan, in his book Great Demo!, refers to this as “doing the last thing, first.”

The data agrees with Peter.

In the analysis, a common pattern was that successful demos started by presenting the use case that was talked about the most by the customer during the discovery phase of the sales cycle.

In other words, if a customer spent 7 minutes talking about “coaching,” 4 minutes talking about “onboarding,” and 5 minutes talking about “pipeline management” during the prior discovery call, then the demo would begin by immediately addressing the “coaching” use case, instead of saving that for the end (which is all-too common in SaaS demos).

Act III: Accelerated Interaction

Remember earlier when we talked about “speaker switches per minute”?

A strong sign that a demo is going well is the rate of back and forth discussion gradually accelerates as the call progresses further and further.

In other words, effective demos begin as a pitch and slowly evolve into a strong back-and-forth dialogue.

In successful sales demos, the average “speaker switches per minute” increases by 36% during the second half of the call.

If I draw on my own experience and observation, this is when you’ve educated the customer enough for them to engage you in a strong dialogue.

They have questions. They have objections. Their heads are spinning with possibilities.

The conversation has shifted from a presentation, to a robust dialogue between two people working through some tangible issues and logistics that need to be addressed.

Act IV: The Wrap Up

Talking Price

At the end of a deal-closing demo, “pricing,” as a topic of discussion, is brought up between the 38 and 46 minute mark of the call on average.

Unsuccessful demos have no clear time window as to when price is consistently discussed.

Unsuccessful demos also spend 8% more time “talking price” than successful demos:

That could be interpreted as a symptom that you’re not explaining your pricing model in simple terms that the customer can immediately understand, hence the extra time spent discussing the topic.

If it takes you more than a minute or two to explain your pricing to a customer, you likely have some “rework” to do to make your pricing explanation more simple.

Planning Next Steps

Finally, winning demos involve 12.7% more time devoted to discussing “Next Steps” at the end of the call, reserving plenty of time for the sales rep and the customer to hash out the logistics involved in moving the project forward.

This translates to roughly four minutes spent on planning next step logistics.

I see the opposite of this all the time.

Reps who consistently struggle with converting deals to the next stage simply run out of time at the end of the call.

They try to “pencil in” the next step while the customer is desperately trying to get off the call to be on time to their next meeting (please… never use the words “pencil in”).

It’s better to make your pitch slightly shorter, ensuring you have plenty of time to work through what a next step looks like in a calm, un-rushed manner.

Giving a demo without reserving time to plan next steps makes you a 1-to-1 marketer, not a professional salesperson.


Well folks, that was a long one. That’s all the data I have for now.

Let me know what you think in the comments below.


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Tagged: Deal Closing, Sales Demo

Chris Orlob

Chris Orlob is Senior Director of Product Marketing at

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